PadGadget’s iPad Tips: How to Share iCloud Calendars

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I have about a half dozen shared calendars with friends and family through Google Calendars. It is convenient because I can sync my Google Calendars with my Calendar app on iOS and OS X so that all changes are viewable across all devices. Recently, I wanted to start a group calendar with some friends who don’t have Gmail accounts, but they do have iPhones and iPads. We can all view and edit our shared calendar through iCloud and every edit will sync across all our devices no matter where we are.

If you have the need to share calendars with friends or family, and they have an iOS or OS X device, you can do so with just a few simple steps and we’ve got a quick tutorial to show you how.

Open the Calendar app on your iPad and select “Calendars” from the tab at the bottom of the screen. A window will pop up with editing options for your iCloud calendars.

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Select the calendar you wish to add, or select “Add Calendar” to create a new one. After you create a new calendar, select it to access the shared options. Under the section titled, “Shared With:,” select “Add Person” to invite someone.

Since shared calendars are only available to others with iCloud devices, you can only invite friends and family through their iCloud-connected contacts. Start typing a name. If the person’s contact information is already stored in your Contacts app, the name will appear.

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You can always change whether someone can share the calendar or even edit it. After you invite someone, select their name to view sharing options. To allow the recipient to edit the calendar, toggle the switch to the “On” position. You can also stop sharing with contacts at any time from this section.

Now you know just how easy it is to share, view, and edit calendars with others using iCloud.

About Lory: Writer of all things app related, traveler of the space-time continuum, baker of really great cookies. Follow me @appaholik

  • HowardBrazee

    I needed to share a calendar, so tried to find out how Apple did this with the iCloud, but didn’t find a satisfactory solution. I created a Google calendar and set it up to use my Mac’s calendar application, and changed those calendar apps to that calendar on my Mac. That appeared to work, and I shared the Google link with the web page used by the people who will be using that calendar.

    I found that some events were giving me a notification so I went in and set the notification field to none. It didn’t stay none. I set it to none on my Mac, and I set it to none on the Google Calendar web page. It didn’t stay as none, but reverted every time. This happened for any event when I tried to change the notification field.

    The solution I found was to re-create the event from scratch with the desired notification and delete the old event.

    • Lory Gil

      Thanks so much for this additional information. It is very helpful to hear about user experiences and solutions to problems.